Resolution of the IP Federation Council September 2023, passed on 15 September 2023 with immediate effect, to –

• change the registered office address to 2^nd Floor, Viaro House, 20-23 Holborn, London EC1N 2JD

Resolutions of the IP Federation Council February 2023, passed on 1o February 2023 with immediate effect, to –

• clarify that an application for membership may be in the form of an e‑mail request; and
• change the registered office address to 2^nd Floor, Halton House, 20-23 Holborn, London EC1N 2JD

Resolution of the IP Federation Council September 2020, passed on 11 September 2020 with immediate effect, to –

• add the Communication Committee to the list of Federation open committees; and
• correct the postcode in the registered office address to read WC1X 8LU.

Resolution of the IP Federation Council June 2020, passed on 12 June 2020 with immediate effect, to –

• amend the definition of a quorum; and
• further define “majority”.

Resolution of the IP Federation Council March 2020, passed on 13 March 2020 with immediate effect, to designate the following committees of the Federation open committees:

• Copyright and Design Committee
• Data and Copyright Committee
• Licensing and Competition Law Committee
• Litigation Committee
• Patent Committee
• Trade Mark Committee

The Federation collects, processes, and uses data relating to representation of members of the Federation, past or potential membership of the Federation or appointment as policy advisor or consultant. We also collect data on individuals who visit our website. The data we hold on individuals typically includes:

1. Contact details such as names, job title, employer name, office addresses, telephone and fax numbers, email and website addresses.
2. Financial data provided by individuals to enable reimbursement of expenses by the Federation such as bank account name, number and sort code.
3. Activity data on member representatives or policy advisors relating to participation in meetings or committees or any offices or positions held.
4. Personnel data: where appropriate the Federation records data about the people we employ, have employed or otherwise worked with, either directly or in the capacity of contractors or consultants.
5. Website and communication data relating to use of our website.
6. Data about your communications with us.

The Federation collects, processes, and uses data on employees typically relating to:

1. Contact details such as names, job title, home addresses, telephone numbers, email addresses.
2.  Bank details such as bank account name, number and sort code to enable payment of salaries and related payments.
3. Contracts of employment including working hours, annual salary, potential and actual bonuses and any other payments made.
4. Attendance records, annual leave and performance reviews.
5. Sickness records and any reasons given for sickness absence.
6. Any disciplinary proceedings, formal or informal.

Resolution of the IP Federation Council June 2018, passed on 8 June 2018 with immediate effect, to change registered office to 60 Gray’s Inn Road London WC1X 8AQ

This policy provides for the systematic review and retention of documents received or created by IP Federation in connection with the transaction of organisation business. This policy covers all records and documents, regardless of physical form, and contains guidelines for how long certain documents should be kept and the method by which, following expiry of the relevant retention period, records should be destroyed (unless under a legal hold). The policy is designed to ensure compliance with UK laws and regulations, to eliminate accidental or innocent destruction of records, and to facilitate IP Federation’s operations by promoting efficiency and freeing up valuable storage space.

The IP Federation is committed to providing a safe working environment for its staff and members that supports accident prevention, minimises exposure to health risks and safeguards the environment.