- Contact details such as names, job title, employer name, office addresses, telephone and fax numbers, email and website addresses.
- Financial data provided by individuals to enable reimbursement of expenses by the Federation such as bank account name, number and sort code.
- Activity data on member representatives or policy advisors relating to participation in meetings or committees or any offices or positions held.
- Personnel data: where appropriate the Federation records data about the people we employ, have employed or otherwise worked with, either directly or in the capacity of contractors or consultants.
- Website and communication data relating to use of our website.
- Data about your communications with us.
Policies and governance : 15 Documents
- Contact details such as names, job title, home addresses, telephone numbers, email addresses.
- Bank details such as bank account name, number and sort code to enable payment of salaries and related payments.
- Contracts of employment including working hours, annual salary, potential and actual bonuses and any other payments made.
- Attendance records, annual leave and performance reviews.
- Sickness records and any reasons given for sickness absence.
- Any disciplinary proceedings, formal or informal.
The IP Federation recognises and values the ongoing contributions made by many of its former member representatives, some of whom have previously continued to be part of the Federation as elected vice-presidents. The title of “vice-president” is now reserved for specific positions within the Federation and is therefore no longer available for other purposes. The Federation wishes to create a new class of associate to which former member representatives who continue to contribute to the ongoing work of the Federation may belong. This type of associate is called a “policy advisor”. This policy is intended to set out the principles by which the Federation selects and engages with its policy advisors.
The IP Federation relies heavily on the work carried out on its behalf by the president. The Federation recognises that the burden of the office of president could be eased by appointing vice-presidents to assist with the duties of the president. The Federation also recognises that there is benefit to be had in continuity as far as the office of president is concerned. This policy sets out the process by which the Federation intends to select and appoint presidents and vice-presidents.
The IP Federation is committed to promoting diversity and to providing equal opportunities for all staff and job applicants. We acknowledge the unique contribution that all individuals can make. We do not discriminate against staff on the basis of their gender, sexual orientation, pregnancy, maternity, paternity, marital or civil partner status, gender reassignment, race, colour, ethnic or national origin, religion or belief, disability, age or any other inappropriate or irrelevant criteria or distinction. We aim to create an inclusive working environment in which all individuals are able to fulfil their potential and make use of their skills, free from discrimination or harassment, and in which all decisions are based on merit.
The IP Federation values the contributions made by its solicitor associates. This policy is intended to set out the principles by which the Federation selects and engages with its solicitor associates.