This policy provides for the systematic review and retention of documents received or created by IP Federation in connection with the transaction of organisation business. This policy covers all records and documents, regardless of physical form, and contains guidelines for how long certain documents should be kept and the method by which, following expiry of the relevant retention period, records should be destroyed (unless under a legal hold). The policy is designed to ensure compliance with UK laws and regulations, to eliminate accidental or innocent destruction of records, and to facilitate IP Federation’s operations by promoting efficiency and freeing up valuable storage space.