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membership, meetings

1. The Governance Committee will consist of –

• as its Chairman, a Director other than the President;
• the President; and
• three other Directors.

On establishment of the Committee, or on a vacancy becoming available, the Chairman will be nominated by the current President and, subject to approval by Council, serve for not more than 5 years. The Chairman will nominate members of the Committee, and subject to approval by Council, they also will serve for not more than 5 years. The membership (other than the President, whose membership is ex officio) will be put forward for approval each year at the Annual General Meeting.   

2. The Committee will meet quarterly, with the meeting in two parts, the Secretary attending only the first part. Additional meetings will be called if and when appropriate, including extraordinary meetings as contemplated in 5 below.   

function

3. The Committee will review the financial outturn to date and the forecast for the full year against the approved budget and against the President’s current business plan for the Federation, which plan will cover lobbying activity, publications, events, marketing, website, etc.

4. The Committee will review Federation resources such as investments, accommodation, Secretariat, and Consultants, including in the latter two cases contracted hours and rates of pay and other staff matters.

5. Except in unavoidable emergency, no material changes regarding resources will be made by the President, or proposed to Council, unless the Committee has first considered them, if necessary by an extraordinary meeting of the Committee.

6. The President will submit the forthcoming year’s Federation budget to review by the Committee before he proposes it to Council.

7. Without prejudice the rights of any person in his or her capacity of Director, the Chairman, and through him or her the Committee, will have access to Federation records, to the bookkeeper, and to the auditors.

8. The Committee will review any matters affecting the Federation as the Chairman sees fit, or at the request of the President.

9. The Chairman of the Committee shall receive and invite nominations for the Presidency when a Presidential retirement is imminent (without prejudice to the freedom of any member of the Committee to nominate him- or herself).  

reporting of the Committee

10. The Chairman of the Committee will report to Council, on behalf of him- or herself and the other three non-Presidential members, independently of the President.